Content Provider Privacy Notice
- Introduction
- Data Collection
- Personal Data Collection Methods
- Personal Data Usage
- Personal Data Disclosures
- International Data Transfers
- Data Security Measures
- Data Retention Policy
- Legal Rights of Individuals
- Glossary
Welcome to the IFLScience Content Contributor Privacy Notice.
At IFLScience, we value your privacy and are dedicated to safeguarding your personal data. This privacy notice will outline how we handle your personal data when you submit content to us or consent to us processing your personal data as part of our content. It also informs you about your privacy rights and the legal protections in place.
This privacy notice is structured in a way that allows you to easily navigate through specific sections. Please refer to the Glossary for definitions of certain terms used in this notice.
1. Important Information and Who We Are
Purpose of This Privacy Notice
This privacy notice provides details on how IFLScience collects and processes your personal data related to content, including information you provide when submitting content or contributing to IFLScience content.
It is essential to read this privacy notice alongside any other notices we may provide when collecting or processing your personal data to understand how and why your data is being used.
Controller
IFLScience comprises various legal entities, and this privacy notice is issued on behalf of the IFLScience Group. When we refer to “IFLScience,” “we,” “us,” or “our,” we are addressing the relevant company responsible for processing your data. The data privacy manager oversees questions related to this notice, and you can contact them using the details provided below.
How to Contact Us Regarding This Policy
If you have any queries about your personal information or this privacy policy, please contact us via email at [email protected], by mail at IFLSCIENCE LIMITED, Woodview, Bull Lane Industrial Estate, Sudbury, CO10 0FD, UK, or by phone at +44 (0) 20 739 79 0441.
For our GDPR Article 27 representative in the EU, please contact:
Maetzler Rechtsanwalts GmbH & Co KG
Schellinggasse 3/10, 1010 Vienna, AUSTRIA
You have the right to file a complaint with the Information Commissioner’s Office (ICO), the UK data protection supervisory authority, although we encourage you to contact us first to address your concerns.
Changes to the Privacy Notice and Your Duty to Inform Us of Changes
We regularly review our privacy notice and request that you keep us updated on any changes to your personal data during our relationship.
2. The Data We Collect About You
Personal data refers to information that can identify an individual. We collect, use, store, and transfer various types of personal data grouped as follows:
- Identity Data including name, username, marital status, date of birth, and gender.
- Contact Data including address, email, and phone numbers.
- Image representing your image in connection with content.
We do not collect any Special Categories of Personal Data or data on criminal convictions.
If You Fail to Provide Personal Data
Failure to provide required personal data may impact our ability to fulfill our contract obligations, such as publishing your content. In such cases, we will notify you of any cancellations.
3. How Is Your Personal Data Collected?
We collect data from you through various methods, including direct interactions where you provide your Identity and Contact data by filling forms or corresponding with us.
4. How We Use Your Personal Data
We will only process your personal data when permitted by law, including situations where your consent is obtained, it is necessary for our legitimate interests, or to comply with legal obligations.
Purposes for Which We Will Use Your Personal Data
Details regarding how we plan to use your personal data along with the legal bases for processing are outlined in a table format, specifying the purposes and associated legal grounds.
Change of Purpose
We will only use your personal data for the intended purposes unless compatibility with the original purpose is established for any changes. Any unrelated use of personal data will be communicated along with the legal basis.
5. Disclosures of Your Personal Data
We may share your personal data with internal and external third parties for specific purposes mentioned in the previous section.
6. International Transfers
We may transfer your data outside the EEA within the IFLScience Group, ensuring your data is protected by binding corporate rules. External third parties may also process data outside the EEA with appropriate safeguards in place.
7. Data Security
We implement security measures to prevent unauthorized access, disclosure, or alteration of your personal data. Access to data is limited to authorized personnel under strict confidentiality obligations.
8. Data Retention
We retain your personal data for as long as necessary to fulfill the purposes for which it was collected, taking into account legal and reporting requirements.
9. Your Legal Rights
You have rights under data protection laws concerning your personal data, including access, correction, erasure, objection, restriction of processing, data portability, and withdrawal of consent.
10. Glossary
Lawful Basis
Legitimate Interest refers to our business interests in managing operations while ensuring a positive experience for individuals. Performance of Contract involves data processing necessary for contract fulfillment. Compliance with Legal Obligations entails processing data to adhere to legal requirements.
Third Parties
IFLScience Group includes various entities, with internal and external third parties involved in providing services. Internal third parties handle IT services and leadership reporting, while external third parties include professional advisers and regulatory authorities.
